Each year the Town of Penfield's Assessment Office prepares an assessment roll to be used to levy taxes for the school tax in September and the town/county tax in the following January. In order to produce this assessment roll, the Assessment Office follows the New York State Assessment Calendar. This calendar is as follows for each year:
Each year from June through March 1, all building permits for new construction, remodeling, demolitions, and ancillary structures require on-site inspections of new homes, additions, new commercial buildings, commercial additions, fire damaged properties, and demolished buildings. It also requires the mapping of all newly created tax map parcels (splits and merges) in the Town of Penfield.
If an appraiser/data collector from our office comes to your door or you see them in your neighborhood, please understand that they are trying to verify the characteristics of your property to ensure the accuracy of our data. If it is extremely inconvenient to allow an inspection at that time, please work with the appraiser/data collector to reschedule for a later date. However, if we can have ten minutes of your time, we urge you to allow the inspection to proceed. This will ensure that the information necessary for equitable assessment can be gathered.
Property owners are cautioned not to allow anyone to enter their homes without proper identification. "No identification, no entry!"
The cooperation of the public is always appreciated by our office. We look forward to working with you and answering your questions.
March 1st - Taxable Status Date - This is the day that all properties are assessed "as of". In other words, the assessment of a property is based on whatever improvement is on a property as of March 1st.All exemption applications must be received by this date. In a worst case scenario, if a property had a commercial building on it on March 1st and the building burned to the ground on March 2nd, the property would be assessed for the building for the next tax year. Taxable status date is set by NYS Real Property Tax Law.
March through May 1st - Valuation of all new, remodeled, fire damaged, demolished, or subdivided properties that were in existence as of March 1st. This requires the Assessment Staff to value properties using the standard assessment methods of valuation, namely, the Cost Approach, Regression Estimation, and Sales Comparison. For income producing properties the Capitalization of Income Approach is used. On or about May 1st, notice of assessment change will be sent to all properties which had increases in assessed value or which had a change of taxable status ( exempt to taxable).
May 1st - Tentative Assessment Roll Filed - This will contain assessments for all properties in Penfield including those valued above.
May 1st through the Fourth Tuesday in May - Assessment Grievance forms are available. These forms must be filled out completely and returned to the Assessment Office on or before the fourth Tuesday in May. This is the formal grievance process and only the assessment on the Tentative Assessment Roll can be grieved. Copies of the Tentative Assessment Roll and Town of Penfield sales book are available for review in the Assessment Office.
Grievance Day - Fourth Tuesday in May - This is the formal grievance day. Appointments to appear in front of the Board of Assessment Review will be made when the grievance application is completed and turned in to the Assessment Office. The Board of Assessment Review (BOAR) is comprised of five (5) Town of Penfield residents who have knowledge of real estate values in the Town. The BOAR will hear complaints on the tentative assessment as filed on May 1st. The BOAR does not have jurisdiction on tax complaints. The BOAR will make a decision based on evidence submitted to prove the value of the grieved property and will notify the owners of their decision prior to July 1st.
July 1st - Final Assessment Roll Filed - The Assessment Office will file a Final Assessment Roll for the next tax year on July 1st. This Final Assessment Roll will include all changes made by the BOAR during Grievance Day. Judicial review of the final assessments is available only to those properties which had their assessments reviewed by the BOAR.
The Town of Penfield assesses at full market value. If you have any questions concerning the assessment process, please contact the Assessment Office at (585) 340-8610.